Frequently asked questions

Invoices and payments

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How can I access my invoices/credit notes online?

You can access your invoices using our Invoices On-Line application.

There are two options available to access the application:

  1. Registered access: Requires your IBM User ID and password and entitlement to access information pertaining to your IBM account. You can view all your invoices/credit notes and you will have access to additional functions, like download to spreadsheet, e-mail notification of new invoices and invoice inquiry (typically with 24 hour response time).

    If you already have an IBM User ID and password proceed with the first option under 'Register here', if not choose option 2 to create one (Learn more about IBM User ID and registration).

    To complete the registration and authorisation, you will need to follow some simple instructions that will appear on the screen.

    You will receive an e-mail that will confirm your authorisation to access.
  2. Guest access: Using a combination of your customer number, invoice number and your e-mail address you can view and print an invoice. (Please note that functions are limited and you can only view up to 3 invoices, after which you are required to register).

For further information or assistance, please contact our Customer Support Team on +44 (0) 370 909 9997, Monday to Friday, between the hours of 09:00 - 17:00.


How can I view my Statements of Account online?

You can access your invoices using our Statements online application.

This online application is updated with invoices, credit notes, and payment details, either submitted or pending. You can also create and print a report for a particular type of invoice (e.g. maintenance, purchase etc.), for a specified time frame.

You will need to register with IBM, where you will be asked to fill in a form to create an IBM Userid and password, chosen by you, that will be requested on access.

To complete the registration and authorisation, you will need to follow some instructions that will appear on the screen.

You will receive an e-mail that will confirm your authorisation to access Statements online.

For further information or assistance, please contact our Customer Support Team on +44 (0) 370 909 9997, Monday to Friday, between the hours of 09:00 - 17:00.


Why should I obtain an IBM User ID and password?

An IBM User ID and password gives you access to our web tools which can help you manage your IBM account. With your IBM User ID you can request access to various online tools, as well as raise requests in a secure environment.

Please supply the following information when registering for your IBM User ID:

Note that failure to provide any of the required fields prevents the user from completing IBM Registration.

As required by local data protection regulations, you will also be required to confirm that IBM may store and use your Personal Information to contact you and to export your Personal Information outside your country of residence.


What are the due dates and payment dates for IBM invoices?

Invoices are due and payable upon receipt of IBM invoice, as detailed in the IBM Customer Agreement.
In the case of quarterly invoicing (e.g. as with certain software Licence charges and maintenance charges), invoices are issued at the beginning of the quarter and due and payable upon receipt of invoice.
Late payment charges may apply if payment is not received by IBM within 30 days from the date of invoice or in the case of quarterly invoicing within 60 days from the date of the invoice.


What about late payment fees?

Terms relating to late payment fees are normal practice for suppliers; IBM defines these within its contractual agreements, e.g. the IBM Customer Agreement. The applicable statutory interest rates are as prescribed by the Late Payment of Commercial Debts legislation.


Who do I contact with questions or concerns about my invoices, including invoice corrections or invoice copies?

A Customer Support Team representative will be happy to assist you with all your invoice enquiries and you can contact us in several convenient ways. You can enquire about your invoice or view an invoice image through Invoices On-Line application. You will need to register the first time you visit, but then just view, select your invoices and view print or submit any necessary questions or changes against the invoice.

View a sample layout of an IBM invoice, with further explanations.

You may also submit a request using our online application My requests (you will initially need to register with IBM to obtain an IBM User ID and password), or call our Customer Support Team on +44 (0) 370 909 9997, Monday to Friday, between the hours of 09:00 - 17:00, for assistance.


Who do I contact to change the address on my invoice?

An invoice address change can be made by submitting a request (IBM User ID and password required) or by visiting Invoices On-Line. You will need to register the first time you visit, but then just view, select your invoices & submit any necessary change request. A representative will advise once the change has been completed.

You may also call our Customer Support Team on +44 (0) 370 909 9997 Monday to Friday between the hours of 09:00 - 17:00 for assistance.


How do I pay an invoice?

Payments can be made by Bank Transfer, Bank Receipt or cheque quoting our invoice
number(s).

Bank account information can be found on the invoice.

Please send cheques to
IBM United Kingdom Limited
PO Box 53
North Harbour
Portsmouth
P06 3AE

Please e-mail your remittance advice to remitsa@uk.ibm.com. You may also contact us on +44 (0) 370 909 9997 Monday to Friday, between the hours of 09:00 - 17:00 for further information.


How can I advise IBM about a Payment / Remittance Advice?

Please send us your remittance advice by submitting a request using IBM’s online application, My requests (you will initially need to register with IBM to obtain an IBM User ID and password) or e-mail your remittance advice to remitsa@uk.ibm.com.


What if I have an invoice question that isn't answered here?

A Customer Support Team representative will be happy to assist you with your invoice enquiries and you can contact them on +44 (0) 370 909 9997, Monday to Friday, between the hours of 09:00 - 17:00 for assistance. You may also submit a request using IBM’s online application My requests (you will initially need to register with IBM to obtain an IBM User ID and password). To allow us to better assist you, please include as much detail as possible.

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Orders and delivery
Inventory and maintenance
Invoices and payments

 

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